Estes SBDM

SBDM Council Members

  • Ryan Williams – Principal
  • Jessie Frizzell – Teacher
  • Tami Wahler – Teacher
  • Ileana Gaynor – Teacher
  • Caitlin TarBush – Parent
  • Adam Marshall – Parent

Estes SBDM Meeting Dates

The Estes SBDM council meets the third Wednesday of each month at 3:45 p.m. at the school.

  • September 18
  • October 16
  • November 20
  • December – no meeting
  • January 15
  • February 18
  • March 18
  • April 15
  • May 20
  • June 17

Estes SBDM ByLaws and Policies

How Should Our Committees Operate

The basic requirement for committee operation is that the committee members consider the assignments given to the committee by the school council and make a recommendation for action to the school council.  This recommendation should always be based on the charge to “provide an environment to enhance the students’ achievement and help the school meet the goals established by KRS 158.645 and 158.6451” as required by KRS 160.345 (2) (c).  Committees comply with KRS 61.805-850, the Open Meetings Law.

The process used to achieve this requirement is left for the school council to develop.  In developing this process, remember that a committee without the authority to recommend action to the school council, on a regular basis, is a useless body and will diminish the participants confidence in, and motivation for, participating in school-based decision making.

We suggest the following in creating by-laws regarding school council committee operation:

1. Each committee chairperson is required to report to the school council at each of 

its meetings regarding the committee’s actions, discussions, and its 


2. Each committee uses consensus decision making to arrive at its 

recommendations.  In the event that consensus cannot be achieved, a vote of 

committee members is taken to determine recommendations.  This vote would 

occur only if two committee members call for a vote.

3. Minutes for each committee are compiled by a committee recording secretary and submitted to the committee chairperson so that the chairperson can submit them 

to the school council recording secretary at the time of the committee report.  The keeping of minutes is required by KRS 61.870-884, the Open Records Law.

4. The requirements for compliance with KRS 61.805-850 are listed in Program 

Review No. 93-SBDM-125 in the appendix of this manual.

5. Committee agendas are to be established by the committee chairperson.  Agenda

items are generated by issues assigned by the school council, items suggested by 

committee members, and items presented for consideration by others who are


6. Items submitted to the committee by the school council are to be represented by

the chairperson of the committee or a school council member.  Items submitted 

by a committee member or someone else, must be represented by the person 

submitting the item or a designee.

7. Items submitted to the school council for consideration must be submitted to 

either a standing committee or to an ad hoc committee for research, discussion 

and recommendation.  The school council can approve, reject, amend and 

approve, or resubmit the item to a committee for further study.

8. Ad hoc committees are formed by the method described earlier for forming 

standing committees.

9. Committee membership should reflect the percentage of minority students in the 

student body and the community.

How Do We Conduct Effective Committee Meetings

Once a committee structure has been established, membership decided, and operational procedures defined, then committee business is ready to be conducted.

The organizational meeting for the committee should be established at a time convenient to its members.  The purpose of the organizational meeting is to elect a chairperson and to establish a regular date, time, and location for meetings.  These decisions are reported to the school council and to the community.

Suggestions for effective committee meetings are as follows:

1. The agenda for the committee is the responsibility of the chairperson.  Committee members or others who wish to have time on the agenda report this to the 

chairperson at least 72 hours prior to the meeting.  Items that are assigned to the committee by the school council are the responsibility of the committee 

chairperson or another school council member.

2. The meeting should begin promptly at the time designated.

3. Copies of the agenda are distributed to all members and posted at the school as 

soon as they are established.

4. Extra copies of the agenda are available for guests or members who need another


5. Include a time on each agenda to hear comments and suggestions from the public.

6. Welcome guests and or new committee members to the meeting.  Allow time for

guests to introduce themselves.

7. Follow the agenda.

8. The chairperson serves as the facilitator, or the council may appoint a facilitator.  

The facilitator:

monitors time

handles disruptive situations

keeps the group on task

checks for agreement

makes sure that individual goals are secondary to group goals

makes sure everyone has a chance to participate

defends others from personal attack

makes suggestions on how to proceed

offers and encourages compromises that include ideas of all present

helps build trust among committee members

9. The chairperson ensures that someone is recording official minutes of the 


10. Distribute minutes of past meetings prior to the meeting so that a reading of the 

minutes is not necessary.  Minutes can be approved as written or amended as


11. The recorder gives a synopsis of the meeting at its conclusion so that everyone 

knows what will be reported from the committee.  This is especially important

if recommendations are to be made from the committee for the school council

to consider.  This is the “last chance” to check the consensus.

12. As a group, agree on a reasonable adjournment time so that members can plan

other activities.  Announce this time at the beginning of the meeting and hold to

it.  If business is not complete, the committee may reach consensus to extend the

meeting or schedule another.

How Does Our Committee Report To The School Council

All committees that are established by the school council, whether standing or ad hoc, may be required to report at each regular school council meeting.  If the committee work is incomplete, that may be reported. The school council should always know the status and progress of each committee’s work.

The chairperson or his/her designee is responsible for delivering this report to the council.  For the sake of school council members and the school council recorder, the report may be accompanied by a concise written report of the committee’s recommendations and discussions.  The school council recorder files those for future reference. These reports are often one to two paragraphs and rarely exceed one page.